Connecticut Community College System
New or Revised Policies

 

3.1 Common Course Numbers

Common course numbering is now in effect. Please consult the college website for information. Courses now have titles that include a prefix, an asterisk and a number. While course contents have not generally changed, it is likely that the prefix, number and title have changed.

Academic Probation and Dismissal

A new policy will be in effect for the Spring 2006 semester. Please consult the college website.

3.3.7 English as a Second Language

The Connecticut Community College System shall award academic credit, specifically foreign language credit, to students enrolled in English as a Second Language (ESL) courses at the intermediate through advanced ESL levels. The number of applicable credits shall be determined by existing foreign language credit limitations.

In a process internal to each college, colleges may continue to offer beginning ESL levels through the credit division and may seek college approval for foreign language credit for these courses to meet college, not graduation, requirements.

ADOPTED
Board of Trustees
July 23, 2001

3.5 Grades

All colleges will use the same system of values for grades awarded, which values shall be used for all calculations of grades, averages, and related matters, as follows:

A	4.0
A-	3.7
B+	3.3
B	3.0
B-	2.7
C+	2.3
C	2.0
C-	1.7
D+	1.3
D	1.0
D-	0.7
F	0.0

This system shall be effective beginning with the Fall 2000 semester. Colleges will revise all policies and procedures to bring them into consonance with this system, and all documents and publications shall be changed to reflect this change.

The calculation of the Grade Point Average (GPA) shall be to two decimal places truncated, and this policy shall be implemented immediately for use in the Spring 2001 semester.

(Adopted June 19, 2000)
(Amended January 22, 2001)

Policy on Withdrawal Grades

General

Students who officially drop a course in accordance with the procedures established by the college within the add/drop period of the semester will receive no grade or transcript notation for that course. Those who drop after the period but before the end of the drop period in the Academic Calendar will receive a grade of "W". Students enrolled in courses whose term is shorter than that for the regular semester, or those enrolled in summer session courses, should consult the LSD office, since the withdrawal dates will vary accordingly.

The "W" Grade

The grade for withdrawing from a course after the add/drop period but before the end of the drop period is "W". Students with grades of "W" are ineligible for semester honors. They are eligible for graduation honors.

Failure to Withdraw Properly

Students who stop attending class or who fail to officially withdraw from a course will receive a grade of "F".

3.5.1 Granting of an Incomplete

1. An incomplete is a temporary grade assigned by the faculty member when coursework is missing and the student agrees to complete the requirements. Although a student may request an Incomplete, the faculty member is not required to honor the request. The faculty member should assign an Incomplete when there are extenuating circumstances such as illness that prevent a student from completing the assigned work on time and the student has completed most of the course requirements and, in the judgment of the faculty member, the student can complete the remaining work within the time limit established by system policy.

2. A faculty member who assigns an Incomplete shall file a system report form that includes:

a. a brief description of the requirements to be completed;

b. the date by which the coursework must be submitted to the faculty member, which is the end of the tenth week of the next standard semester;

c. a statement that the Incomplete will change to a specified letter grade if the work is not completed by the end of the tenth week of the next standard semester.

The faculty member shall keep the original signed form, with copies to the student, the dean, the registrar, and such other appropriate parties as the college may identify. The form, shown in the attachment, shall be standard for all colleges and is available from the faculty secretary.

3. All Incompletes must convert to a letter grade by the end of the following semester. If a student submits the required work on time, the faculty member shall calculate a grade to replace the Incomplete and submit it to the registrar by the end of the semester. If a student fails to complete the required work or fails to submit the work by the specified time, the registrar shall convert the Incomplete to the letter specified in the report form, and that letter grade shall be entered on the student transcript.

Click here to download the Assignment of an Incomplete Form.

Adopted
Board of Trustees
July 23, 2001

3.21 Honors - Semester and Graduation

Semester Honors

There shall be a Dean's List of students, both full-time and part-time, who earn a semester grade point average of 3.4 or higher. Part-time students who pursue three credits or more in a semester shall be eligible for semester honors. A course Withdrawal or Incomplete shall make the student ineligible for Dean's List recognition that semester. Upon completion of the Incomplete, the student may be recognized retroactively.

Graduation Honors

Students with exemplary academic performance shall be recognized at graduation with the following designations either in Latin or English ( Quinebaug Valley has chosen English) as the college may choose:

Students with an Incomplete may become eligible retroactively for graduation honors upon completion of the course requirements, and recognition shall appear on the transcript provided that the student has earned the required grade point average.

Adopted
Board of Trustees
July 23, 2001

I. Student Financial Aid - Tuition Account Set-aside

The chancellor is directed to establish administrative and fiscal policies and procedures by which each community college will be authorized to implement the waivers/remissions of tuition, grants for educational expenses, and student employment authorized by subsection (e) of section 10a-77 of the general statutes, as amended, provided that only those persons classified as in-state students under sections 10a-26 through 10a-31 of the general statutes and enrolled as full-time or part-time matriculated students in a degree-granting program, or enrolled in a precollege remedial program, who demonstrate substantial financial need shall be eligible for tuition waivers, remissions, grants for educational expenses, and student employment under this policy.

II. Statutorily-Based Waivers - Pursuant to section 10a-77 of the general statutes, as amended, the tuition and/or fees of Connecticut residents in the following categories shall be waived as specified in the general statutes.

Veterans

Pursuant to section 10a-77(d)(2) of the general statutes, as amended, the payment of tuition fees shall be waived for any veteran having served on active duty in time of war as defined in section 27-103(a) of the general statutes, provided that the veteran is a resident of Connecticut at the time of registration. * Proof of eligibility shall include official U.S. Department of Defense discharge records and/or such other official records as the college deems necessary.

Dependent Children of Certain Veterans

Pursuant to section 10a-77 of the general statutes, the tuition of veterans and the dependent children of persons missing in action or former prisoners of war shall be waived, as provided below, at all community colleges effective with the fall semester of 1973:

1. The payment of tuition fees shall be waived for any dependent child of a person who, while serving in the armed forces of the United States after January 1, 1960, (a) was declared to be missing in action, or (b) was declared to have been a prisoner of war, provided that the person missing in action or the former prisoner of war was a resident of Connecticut.

2. The requirements for eligibility under this provision shall include the presentation of appropriate documentation from the U.S. department of defense concerning the status of a person as one who had been declared to be missing in action or as a former prisoner of war.

National Guard Members

Pursuant to section 10a-77 of the general statutes, as amended, the tuition of any member of the Connecticut army or air national guard shall be waived, as provided below, at all community colleges:

1. To be eligible for such waiver, a member of the Connecticut army or air national guard must

a. be a resident of Connecticut,

b. be certified by the adjutant general or his or her designee as a member in good standing of the guard, and

c. be enrolled or accepted for admission in a community college in a degree-granting program.

2. The tuition waiver authorized by this policy shall be reduced by the amount of any educational reimbursement received from an employer.

3. The chancellor shall establish administrative procedures necessary for the implementation of this policy.

Persons Over Sixty-two Years of Age

Pursuant to section 10a-77 of the general statutes, as amended, the tuition and fees of Connecticut residents sixty-two years of age or over shall be waived as provided below at all community colleges:

1. The application fee and all general fees shall be waived for any Connecticut resident sixty-two years of age or older who has been accepted for admission.

2. Tuition shall be waived for any Connecticut resident sixty-two years of age or older who has been accepted for admission, provided, at the end of the regular registration period, there is space available in the course in which the person intends to enroll.

3. The requirements for eligibility under this provision shall include the presentation of appropriate evidence of age.

4. Dependent Children of Certain Police or Firefighters

5. Tuition is waived for any dependent child of a police officer, as defined in section 7-294a of the general statutes, or firefighter, as defined in section 7-323j, killed in the line of duty.

III . Miscellaneous Fee Waivers and Transfers

A. Application Fee Waiver - CONNTAC and Upward Bound - Presidents are authorized to waive the application fee in the cases of students applying through referral by the Connecticut talent assistance cooperative for higher education (CONNTAC) and students recommended for admission through their participation in the upward bound program.

B. Application Fee Waiver - Hardship Cases - One of the hurdles hindering disadvantaged minority group individuals from taking advantage of the open door education policy of the community colleges is the inability to pay the initial application fee. Therefore, each president is authorized to waive such fee in hardship cases where application has been made for such waiver, providing total waivers under this section do not exceed five percent of the total applications made.

C. Application Fee and Program Enrollment Fee Transfer - The board authorizes the transfer of the application fee and the program enrollment fee from any one of the community colleges in Connecticut to any one of the other public higher education units in which such student (full-time or part-time) thereafter enrolls, provided such enrollment occurs no later than sixty days after the beginning of the academic term in the institution to which the student originally applied. The board authorizes the transfer of such fees from one community college to another community college in Connecticut provided that the student presents evidence of payment and that enrollment in the second institution occurs no later than the following semester of the regular academic year. In lieu of actually transferring the fee, the colleges involved may agree to waive the fee at the second institution in which the student has enrolled.

D. Student Activity Fee Waiver - Off-campus Students - Presidents are authorized to waive the student activity fee for students enrolled in courses offered at off-campus locations.

E. Fee Waiver - Special Programs - Presidents are authorized to waive student fees for students enrolled in special programs when the circumstances of such students render them incapable of paying the fees or of benefiting from the services for which the fees are charged.

F. Fee Waiver - TV Courses - General fees (college services fee and student activity fee) shall be waived for a student enrolled in a TV course unless the student is enrolled for other courses being taught in college facilities for which regular tuition and general fees are charged.

IV. Employee Waivers - The application fee, program enrollment fee, college services fee and student activity fee shall be waived at all community colleges for full-time employees of the Connecticut community college system and their spouses and dependent children.

A. Waiver of Tuition and Miscellaneous Fees - CCCC Bargaining Unit - The Board of Trustees authorizes the waiver of general fund tuition, the application fee, the program enrollment fee, the college services fee, and the student activity fee for members of the Congress of Connecticut Community Colleges bargaining unit who work twenty or more hours a week and their spouses and dependent children at all community colleges, as provided in article XXI, section 8 of the 1989-93 collective bargaining agreement, such waiver of tuition and certain fees to be effective for the 1993-94 and subsequent academic years subject to agreement with the congress union that implementation of such waivers shall not limit the board's right to provide for more limited waivers in the future.

B. Waiver of Tuition and Miscellaneous Fees - Other Bargaining Units - The board authorizes the chancellor to develop policies and procedures to implement the provisions of other bargaining unit contracts which relate to waiver of tuition and fees at community colleges. Such contracts include waiver of general fund tuition and the student activity fee for AFT and AFSCME administrator bargaining unit members who have completed six months full-time service, and their spouses and dependent children; provided that space is available and courses do not interfere with the employee's employment obligation.

C. Waiver of Tuition and Miscellaneous Fees - Non-bargaining Unit Unclassified Employees - Pursuant to authority granted by section 5-200(r) of the general statutes, the Board of Trustees authorizes the following benefits for its unclassified employees who work at least twenty hours per week, and are not covered under a prevailing bargaining unit contract, subject to approval of the office of policy and management, and effective upon such approval: waiver of general fund tuition for such employees, their spouses, and their dependent children at all community colleges.

V. GENEX Waivers - All fee waivers applicable to students enrolled in general fund courses shall be applicable to students enrolled in GENEX courses.

(Adopted March 21, 1994; amended May 16, 1994, September 18, 1995, and January 22, 2001 )

* According to section 27-103(a), "(1) 'Armed forces' means the United States Army, Navy, Marine Corps, Coast Guard and Air Force; (2) 'veteran' means any person honorably discharged from, or released under honorable conditions from active service in, the armed forces; (3) 'service in time of war' means service of ninety or more days except, if the war, campaign, or other operation lasted less than ninety days, "service in time of war" means service for the entire duration of the war, campaign or other operation, unless separated earlier because of a service-connected disability rated by the Veterans' Administration, during the Spanish-American War, April 21, 1898, to August 13, 1898; the Philippine insurrection, August 13, 1898, to July 4, 1902, but as to engagements in the Moro Province, to July 15, 1903; the Boxer Rebellion, June 20, 1900, to May 12, 1901; the Cuban pacification, September 12, 1906, to April 1, 1909; the Nicaraguan campaign, August 28, 1912, to November 2, 1913; the Haitian campaign, July 9, 1915, to December 6, 1915; the punitive expedition into Mexico, March 10, 1916, to April 6, 1917; World War I, April 6, 1917, to November 11, 1918, but as to service in Russia, to April 1, 1920; World War II, December 7, 1941, to December 31, 1946; and the Korean Hostilities, June 27, 1950, to January 31, 1955; and shall include service during the Vietnam era, December 22, 1961, to July 1, 1975; and shall include service while engaged in combat or a combat support role during the peace-keeping mission in Lebanon, September 29, 1982 to March 30, 1984, the invasion of Grenada, October 25, 1983 to December 15, 1983, Operation Earnest Will, involving the escort of Kuwaiti oil tankers flying the United States flag in the Persian Gulf, February 1, 1987 to July 23, 1987, and the invasion of Panama, December 20, 1989 to January 31, 1990; and shall include service during Operation Desert Shield and Operation Desert Storm, August 1, 1990 to June 30, 1994; and shall include active duty for service in the demilitarized zone in South Korea after February 1, 1955, in Somalia after December 2, 1992, and in Bosnia after December 20, 1995, and shall include service during such periods with the armed forces of any government associated with the United States."