Student Registration Status
QVCC schedules credit and credit-free courses. The latter are offered through the Center for Community and Professional Learning, described elsewhere in this catalog. The information in this section defines the registration status of students enrolled in college credit courses.
All students must register for courses during designated registration periods preceding each semester. A schedule of hours of registration is published in advance of each registration period. Payment of tuition and fees or acceptance of a deferred payment obligation is part of the registration procedure.
There are two types of enrollment status:
Degree Candidate (Matriculated student)
One who is in a planned program of study which, upon successful completion, will result in the award of either an associate degree or a certificate of completion.
Non-Matriculated Student
One who is enrolled on a course-by-course basis and is not in a degree or certificate program.
Students in either of the above classifications may be full-time or part-time.
Full-Time Student
Enrolled in courses totaling a minimum of 12 hours per semester.
Part-Time Student
Enrolled in courses totaling fewer than 12 hours per semester.
Auditor
A student who wishes to take a credit course without receiving credit can register as an auditor or change their status to auditor by the date listed in the academic calendar for exercising the pass/fail or withdrawal option. Auditors are charged regular tuition and fees but are not required to take examinations. Audited courses are shown on a student’s transcript. A student should consult an advisor prior to making this decision. Once made, it is not reversible.
CHANGE IN SCHEDULE OR PROGRAM
Adding a Course
Students may add courses through the date shown on the academic calendar, provided: 1) there is an opening in the desired class, 2) the student meets prerequisites, if any, and 3) an advisor approves the change. After the add period a student must, in addition to the above, obtain written permission from the instructor.
Dropping a Course
Students may drop a course up to the drop date as specified in the academic calendar. To drop a course the student must complete appropriate forms available in the Learning and Student Development Office. Unless the dean of learning and student development authorizes a late drop due to extenuating circumstances, late drops will not be permitted.
Withdrawing from College
There are a number of reasons why a student may find it necessary to withdraw from the College at any time during the semester. Such an important decision should be given careful consideration and reviewed with an advisor and with the Financial Aid Office if they are receiving financial aid. It is in the student’s best interest to have a personal interview before withdrawing.
Students are encouraged to complete the withdrawal process by written notification. Students should complete a form available through the Learning and Student Development Office or submit a signed letter indicating their desire to withdraw from all courses. Students may also complete the withdrawal process orally by calling the Learning and Student Development Office and speaking with the appropriate staff person. The student will be asked for information to verify that the caller is the student. Students completing the withdrawal from the College orally are encouraged to submit a follow up verification in writing. Students who do not complete the withdrawal process will receive an “F” in each course for which they are registered.
Changing Programs
A student who wishes to change a program of study should discuss the planned change of program with an advisor and complete a Change of Status form. ORIENTATION QVCC offers an orientation program for new students before the beginning of each semester. Students are provided with the opportunity to tour the College and get acquainted with the staff and other students. Workshops and resource information are provided. Family and friends are cordially invited to attend.