FERPA: Confidentiality of Student Records Notification of Rights Under the Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. These rights include:
The right to inspect and
review the student's education records within 45 days of the day the College
receives a request for access. Students should submit to the director of
enrollment and research, written requests that identify the record(s) they wish
to inspect. The College official will make arrangements for access and notify
the student of the time and place where the records may be inspected. If the
records are not maintained by the College official to whom the request was
submitted, that official shall advise the student of the correct official to
whom the request should be addressed.
The right to request
amendment of an education record that the student believes is inaccurate.
Students may ask an appropriate College official to amend a record that they
believe is inaccurate. The student should write to the College official,
clearly identify the part of the record he or she wants changed, and specify
why he/she believes it is inaccurate. The College will notify the student of
the decision. If the College decides not to amend the record as requested by
the student, the College will advise the student of his or her right to a
hearing regarding the request for amendment. Additional information regarding
the hearing procedures will be provided to the student when notified of the
right to a hearing.
NOTE: FERPA is
not intended to provide a process to question substantive judgments that are
correctly recorded. For example, the
right of challenge does not allow a student to contest a grade in a course
because the student believes that a higher grade should have been assigned.
The right to consent to
disclosure of personally identifiable information contained in the student's
education records, except to the extent that FERPA authorizes disclosure
without consent. FERPA permits disclosure without consent to school
officials with legitimate educational interests. A "school official"
includes but is not limited to the following: a person employed by the College
in an administrative, supervisory, academic, research or support staff position
(including law enforcement and security personnel, counseling and health
staff); a person or company with whom the College has contracted (such as an
attorney, auditor, collection agent or official of the National Student
Clearinghouse); a person serving on the Board of Trustees who is authorized to
act on its behalf; or a student serving on an official committee, such as a
disciplinary or grievance committee, or assisting another school official in
performing his or her tasks. A school official has a legitimate educational
interest if the official needs to review an education record in order to
fulfill his or her professional responsibilities.
FERPA also permits
disclosure of education records without consent in connection with, but not
- To comply with a judicial order or a lawfully issued subpoena; To appropriate parties in a health or safety emergency;
- To officials of another school, upon request, in which the student seeks or intends to enroll;
- In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid;
- To certain officials of the U.S. Department of Education, the Comptroller General, to state and local educational authorities in connection with certain state or federally supported education programs;
- To accrediting organizations to carry out their functions;
- To organizations conducting certain studies for or on behalf of the College;
- The results of an institutional disciplinary proceeding against the alleged perpetrator of a crime of violence to the alleged victim of that crime with the respect to that crime;
Directory information as defined in the policy
of the Board of Trustees.
The right to refuse to
permit the College to release directory information about the student,
except to school officials with a legitimate educational interest and others as
indicated in paragraph 3 above. To do so, a student exercising this right must
notify the director of enrollment and research in writing. Once filed, this
notification becomes a permanent part of the student's record until the student
instructs the College, in writing, to remove it.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Colleges to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: